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Policies and Procedures

Registration

Policy: To make registration opportunities as widely available as feasible. To provide an efficient and regulated registration process.

1. Registration will be provided online.
2. Mail-in registration forms will be available at various locations in the surrounding communities of Scotia, Fortuna, Eureka, Arcata, and McKinleyville. These locations will be identified in flyers, ads, and public service announcements. Mail-in registration forms must be postmarked the registration deadline date to avoid late fees.
3. Registration forms may also be downloaded from the Inside Sports website and mailed in. Registration deadline is the same as item number 2.
4. Any individual registration forms received following the last registration deadline will be placed on teams on a first-come, first-serve basis until the teams are full. All registrations received after the deadline will be assessed a late charge. Once teams are full, late registrations will be placed on a waiting list. Payments for registrants not accepted will be returned after the first week of games.
5. Team registrations will be accepted after the deadline on a first-come first-serve basis until divisions are full. All team registrations received after the deadline will be assessed a late charge. Registrations received after the deadline which cannot be placed on the schedule will be placed on a waiting list. Any payments received with the waiting list registration forms will be returned after the first week of games.

Special Requests

Policy: To provide the possibility of accommodating individual requests that will result in the player’s greater enjoyment of, or attendance at, Futsal games.

1. Parents and adults may make special requests such as player placement with other players on a team. Inside Sports will attempt to accommodate these requests, but cannot guarantee them.
2. With Board permission, youth teams may play in the adult leagues.

Team Assignments
Policy: To achieve balanced competition. To promote competitive play.
1. A minimum of 7 players and a maximum of 10 players per team are required.
2. Inside Sports encourages whole teams to sign up. In these circumstances, the coach/captain should submit by mail or email, a team roster. Failure by a team to provide individually completed and signed forms and prompt and full payment for its registered players will result in the non-acceptance of the concerned players and the possible substitution with other players by Inside Sports.
3. Special requests may be indicated on the registration form. Inside Sports will attempt to accommodate the special request, but cannot guarantee it.
4. Parents may request that their child be placed in a division that is higher or lower than the child’s appropriate age division. This request must be made in writing with the reason given and attached to the registration form.
5. Except in the instance of whole team registration, player assignments will be informed by special request(s), level of background experience, and coach recommendations.
6. When a division has an even number of teams who have the maximum number of players per team, any additional registered player(s) will be placed on a waiting list. When a division has an odd number of teams, and extra registered players, Inside Sports will try to recruit players to establish an even number of teams.
7. When a division has teams whose members are fewer than the player maximums, additional players will be assigned according to these prioritized criteria: a.) team with the fewest players; b) team requested by player; c) team requested by coach.  Teams who have fewer than the maximum number of players are subject to player additions, regardless if the session has already commenced. This does not apply to a team that has registered as a whole team.
8. The Program Director will make all final decisions on player assignment.
9. Inside Sports is committed to providing fitness activities that are enjoyable for all skill levels of our participants.The board of directors and staff of Inside Sports recognize that from time to time there is a disparity between the skills of various teams. In order to balance the play in those situations, Inside Sports has implemented the following policies:

If a team is more than four (4) goals ahead, that team forfeits a player (playing with at team of 4) until the gap closes to within four (4) goals where upon the forfeited player can rejoin the team (total of 5 players)

In youth leagues, Inside Sports will attempt to establish two divisions in each age bracket.  Schedules will be created for half the season.  At the half way mark of the season, Inside Sports will evaluate the win/loss records and adjust teams within divisions as needed.  The second half schedule will then be created and distributed.


Refunds 
Policy:

To restrict refunds and credits to specific instances.  Inside Sports’ Program Directors must approve each and every refund or credit.

1. If a player withdraws his/her registration request before the date that uniforms are ordered, a full refund or a credit will be issued.
2. Partial refunds/credits will be given for Futsal related injuries, or in the case of unforeseen catastrophic family events.
3. Approved refunds/credits will be prorated according to games played after fixed costs for uniforms and Futsal insurance are deducted.  A schedule detailing prorated refunds is available upon request.
4. Before a refund is offered, players will be given the opportunity to receive a credit to be applied to a later session.
5. Inside Sports’ Program Directors will submit a credit/refund report to the Board of Directors for approval at monthly board meetings 

Player Replacement/Addition

Policy: To make reasonable attempts to maintain 7 players per team.

1. Whenever a team falls below 7 players, or is not able to recruit at least 7 players, Inside Sports will accept a replacement or an additional player(s) provided that: 
(a) the player has a completed and signed registration form, and
(b) pays the appropriate prorated Futsal fee before playing on the team.
2. Replacement and additional players will be recruited first from the waiting list. When a division has a team(s) whose members are fewer than the player maximums, additional players will be assigned according to these prioritized criteria:
a) Team with fewest players;
b) Team requested by player;
c) Team requested by coach.
3. Teams who have fewer than the maximum number of players are subject to player additions, regardless if the session has already commenced. This does not apply to a team that has registered as a whole.
4. The Program Director must approve player replacement/addition before player plays first game.
5. Approved replacement/additional players will be assessed a prorated fee after fixed costs for Futsal insurance and uniforms are deducted. A schedule detailing prorated fees is available upon request.
Player Substitution
Policy: To conform to standard Futsal rules and regulations regarding competitive league play. To provide whenever possible the opportunity to continue play if these rules and regulations for competitive play cannot be met.

All players with the exception of the goalkeeper are guaranteed equal playing time within a two (2) minute time frame. 
1. When a team has fewer than 5 players show for a game, it may substitute another Futsal registered player(s) from the same division thereby forfeiting the game. In this case, the game is played for fun, but does not count toward league standings. The substitute player(s) must wear a pinnie(s). Due to insurance requirements, only players currently enrolled in the ongoing Futsal session may be substituted for absent players. Any player allowing his/her Futsal T-shirt to be worn by another player who is not currently enrolled in the ongoing Futsal session is automatically suspended from further play for the rest of the session. No refund will be given.
2. Anytime a team accepts player substitutions from another registered Futsal team, the game is automatically forfeited.
3. If a game is played after it is forfeited, a registered Futsal referee must still referee it.

Replacement Games


Policy: To provide play opportunity for scheduled games even if one team is absent.
1. No replacement game will be scheduled for a team that misses its game. If the other team shows, it has the choice to:
a) Not play; or,
b) Divide itself into two groups; and/or
c) Add extra registered Futsal players enrolled in the current session who are in the appropriate youth or adult division, subject to referee approval.
The team may then either play or practice, provided a registered Futsal referee is present.

Uniforms


Policy: To provide a uniform identifying player by team in accordance with Futsal rules and regulations.
1. Futsal T-shirts will be provided for each team in each division. Team T-shirts will be identified by color.
2. T-shirt sizes will be ordered in accordance with the team roster information.
3. Additional generic sizes will be ordered to accommodate the possibility of player addition/substitution.
4. There is no guarantee of a t-shirt if registrations are received after the deadline.

Court Safety

Policy: To ensure that Futsal games are safely played.  
                                                                                                 

1. In all instances, players and spectators are advised that the Futsal referee’s judgment and decisions govern safe play and conduct in and around the court. The Futsalreferee is the final authority. For questions concerning referee decisions, please see Suggestions/Complaints.
2. . All players must wear shin-guards.
3. Spectators, including young children, must remain behind the court’s black sidelines during game time. Failure to follow this instruction will result in game stoppage with the time clock continuing to run until spectators are removed from the court
3. Please refrain from blocking the court’s entry doors.
4. The first row of bleachers is reserved for players and coaches. Spectators should remain seated behind this row during game time.
5. Any player who kicks a ball onto the white section of the gym (upper walls and ceiling) will receive a two-minute time-out. Any time a ball is kicked into the ceiling the team kicking the ball into the ceiling will play one man short for a period of 2 minutes or until the opposing team has scored one goal. The player taken out of the team will be the player who kicked the ball into the ceiling unless it is the goalie. When the goalie kicks the ball into the ceiling, the goalie may remain in the game and another player may be chosen in his stead to sit out the 2 minute penalty or until the opposing team has scored a goal.There will not be a penalty condition when the ball hits the ceiling because of a deflection that comes of any part of the body other than the feet. Included in the definition of deflection is a goalie deflecting a shot with his hands that hits the ceiling.

Sportsmanship

Policy: To conduct play in a manner that models good sportsmanship.

1. Players, coaches, captains, and spectators are reminded that despite the competitive nature of team play that can sometimes heighten emotions, the intent is for everyone to have fun. Anyone who behaves in a manner ill-suiting the goal of modeling good sportsmanship will be asked by the referee to leave the game and the gym facility. As in other instances, the referee is the final authority.  
2. Any time a yellow card is issued, the team with the player receiving the yellow card will play one man short for a period of 2 minutes or until the opposing team has scored one goal. The player receiving the yellow card will be the player who sits out. This also applies to the goalie.
3. Any player receiving three (3) fouls during the course of a game will receive a yellow card and sit out for two (2) minutes with no substitution allowed.
4. Any Player receiving a red card will automatically be suspended from the next game, subject to review by the program director to determine further action.

Youth Player Safety and Protection

Policy: To prevent the verbal, emotional, physical or sexual abuse of youth players in the Futsal program by coaches, referees or other adults present at Futsalgames. Inside Sports supports the premise that abuse prevention within sports will greatly support the development of an attitude where the entire community takes responsibility for the safety of its children and youth. Fundamental to this premise is the principle that each person has value and is worthy of respect
.

Definitions:
 
Verbal and Emotional Abuse includes, but is not limited to, name-calling or taunting, making insulting comments, cursing or treating disrespectfully, threatening, ridiculing, berating, intimidating, humiliating, excessive criticism, blame and scape-goating.
Physical Abuse includes, but is not limited to, hitting, slapping, pushing, pulling, punching or grabbing.
Sexual Abuse includes, but is not limited to, any form of sexual contact, physical or verbal, including harassment and sexual comments.

1. Any individual who witnesses one or more of the above instances of child abuse within the confines of the Futsal program is urged to contact immediately the Program Director.
2. Upon notice, the Program Director shall, without delay, conduct investigation into the alleged instance of child abuse.
3. Wherein any coach or referee is found suspect of child abuse, the relevant findings shall be presented to the Board of Directors for immediate action. Wherever possible, positive steps will be taken to ameliorate the situation. Depending on the severity and type of child abuse, remedial actions may range from positive coaching suggestions to the immediate replacement of the coach or referee.
4. Depending on the severity and type of child abuse, the appropriate child protection authorities will be notified if warranted in accordance with the child protection laws of the State of California. 

Adult Player Safety and Protection

Policy: To prevent the verbal, emotional, physical or sexual abuse of adult players in the Futsal program by captains, referees, other players or adults present at Futsal games. Inside Sports supports the premise that abuse prevention within sports is necessary to promote a healthy and safe environment for the entire community. Fundamental to this premise is the principle that each person has value and is worthy of respect.

Definitions:
Verbal and Emotional Abuse includes, but is not limited to, name-calling or taunting, making insulting comments, cursing or treating disrespectfully, threatening, ridiculing, berating, intimidating, humiliating, excessive criticism, blame and scape-goating
Physical Abuse includes, but is not limited to, hitting, slapping, pushing, pulling, punching or grabbing.
Sexual Abuse includes, but is not limited to, any form of sexual contact, physical or verbal, including harassment and sexual comments.

1. Any individual who witnesses one or more of the above instances of abuse within the confines of the Futsal program is urged to contact immediately the Program Director.
2. Upon notice, the Program Director shall, without delay, conduct investigation into the alleged instance of abuse.
3. Wherein any captain or referee is accused of abuse, the relevant findings shall be presented to the Board of Directors for immediate action. Wherever possible, positive steps will be taken to ameliorate the situation. Depending on the severity and type of abuse, remedial actions may range from a warning to the immediate replacement of the captain or referee.
4. If the abusive adult is a player or spectator, and does not heed the referee’s warning, then the referee has full power to remove them from the gym area. 

Suggestions/Complaints


Policy: To provide a suggestion/complaint process for players, parents, referees, or visitors. To facilitate communication with Inside Sports administration.

1. Suggestion/complaint forms will be made available either at the gym site or through request. Forms will be located on site. Forms may be mailed to Inside Sports.
2. Suggestion/complaint forms will be forwarded first to the Inside Sports Administrator; reviewed; directed to the appropriate Board Director and/or Board Members and a written acknowledgement/response will be sent.
3. Forms will be processed according to content. If the issue concerns:a) A Referee call or behavior, the form will be forwarded to the Referee Director.b) Registration or team assignments, the form will be forwarded to the Program Director.c) Public Relations, Volunteer Recruitment, or Grants/Funding, the form will be forwarded to the appropriate Director.  d) Any other subject matter, the form will remain with the Director Of Inside Sports for the proper direction and acknowledgment.
* Please Note: A player/coach may politely ask the referee a question for clarification about a play or laws of the game. Referees are the final authority on calls made during a game. All players are to abide by this procedure.

Alcohol - and Drug - Free Facilities

Policy: Inside Sports is committed to providing program participants, referees, staff, and visitors a safe and healthful environment.  Inside Sports is declared an Alcohol-and Drug-Free Zone.
Pursuant to local, state and federal laws, and its own rules and regulation, Inside Sports strictly prohibits the possession, use and manufacture, or distribution of alcohol and other drugs by program participants, referees, staff, and visitors in, around or on Inside Sports owned or controlled premises.

1. Alcohol means the intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols including methyl or isopropyl alcohol.

2. Controlled substances (or "drugs) refers to any drug or substance whose use is legally prohibited including, but not limited to: marijuana (THC), cocaine, opiates, phencyclidine (PCP), amphetamines (including methamphetamines).